Business trip expenses are recorded both by the traveler employee and by the accounting department of the company for tax reporting. The first stage of registration is fixing your expenses as a business traveler with the aim of reimbursing them later.
- - the passport;
- - checks and receipts for payment of all running expenses.
Fill out the service assignment according to the approved form No. 10-a. Try to detail the purpose of the trip in this document. Upon completion, submit the form for signature to the manager.
Ask the accounting department to order a business trip in order, firstly, to familiarize yourself with the duration of the trip and, secondly, to sign it. This document confirms the business nature of the trip and is the reason for accounting for travel expenses in the organization.
Take a travel certificate from the accounting department. Make sure that this document contains the dates of departures and arrivals from the points of departure to the points of destination in both directions. Here, display the exact number of travel days later, so that your daily allowances are calculated correctly.
Upon completion of the business trip absence from the organization, fill out an advance report for the accounting department according to the form No. AO-1. File your travel tickets, proof of hotel payment, travel ID, bills paid, and receipts for travel expenses to this report.
If during your business trip you have a day off or a holiday, then demand for such a day on a business trip the payment of a double daily rate or time off (at your request). However, this should be spelled out in the company's internal regulations.