To register a business trip on weekends or holidays, the employer must draw up a job assignment, a business trip certificate, an order in the form of T-9 or T-9a, and the employee, upon arrival from a business trip, should write a business trip report, fill out an advance report and submit it to the accounting department. A business trip on weekdays is practically also documented, but a business trip on weekends differs in that it is paid twice.
It is necessary
- - forms of documents for a business trip;
- - employee documents;
- - documents of the enterprise;
- - seal of the organization;
- - a pen;
- - details of the company to which the employee is sent.
Instructions
Step 1
The head of the structural unit should write a memorandum to the director of the company, in which to enter the last name, first name, patronymic of the employee sent on a business trip, the position he holds. Indicates the reason why an employee needs to be sent to another city, as well as the reason why it became necessary to send a specialist on a weekend or holiday. The note is signed by the head of the structural unit indicating his surname and initials and is sent for consideration to the director of the enterprise, who, in turn, puts down a resolution in case of agreement with the date and signature.
Step 2
Draw up a job assignment according to the unified form T-10a, enter the name of the organization, last name, first name, patronymic of the posted worker, the name of his position, structural unit. Indicate the purpose of the trip. It can be negotiating, signing documentation. Write the duration of the trip in calendar days: total and excluding travel time. The task is signed by the head of the structural unit and the director of the enterprise. The assignment form is also used to compile a trip report upon the arrival of an employee from a business trip. The employee must write this document within three days.
Step 3
Draw up a travel certificate in the form of T-10, where enter the name of the organization to which the employee is sent, the name of the city where it is located, the country, if it is a foreign business trip. Specify the required data of the employee and the details of your company.
Step 4
Draw up an order in the form of T-9 or T-9a (depending on the number of employees sent on a business trip). Enter the details of the employee, the name of the company where he is traveling, briefly describe the purpose of the trip, and also indicate the duration of the trip. Please indicate that weekends and holidays of being on a business trip will be paid to the employee in double amount, or other days for time off will be provided, and days off will be paid in a single amount (at the choice of the traveled employee). The director of the enterprise signs the order. Certify the document with the seal of the organization and familiarize the employee with it against signature.
Step 5
If the employee will be on a business trip only on weekends and holidays, then this fact should be noted in the job assignment and travel certificate.
