In the morning you had to quickly finish yesterday's work. The chief checked and at the last moment asked to fix something. Then there were important negotiations with the client, and the second half of the day was generally spent in endless phone calls and running around, you even had to delay for an hour. Spend 10 minutes in the morning writing a work plan for the day, and it will become easier to be in time!
Instructions
Step 1
Start with a general prioritization. Surely you have more and less urgent projects. Also, your experience can probably tell you which of the projects are the most time-consuming and time-consuming, and which can be done quickly enough. Naturally, highlight the first ones. They are the most significant.
Step 2
Work on any project, as a rule, is done according to a certain algorithm and consists of steps. It would be nice to prescribe such a step-by-step algorithm, at least approximate, with each new project.
Let's say:
1. prepare a list of documents to be requested from the client.
2. request documents from the client.
3. analyze documents.
4. organize a new meeting and discuss problems and solutions.
5. prepare a conclusion.
Naturally, each of these steps can take more than one day to complete. Accordingly, such a step must be broken down into smaller units. They also need to be included in the daily plan. In general, your plan should be as specific as possible, without items like "finally deal with the NN project".
Step 3
Highlight important and urgent matters. What is important is not always urgent, and vice versa. Such a selection will help to more accurately determine the time spent on each item of your plan and the interval in which you will carry it out (right away, before lunch, in the late afternoon, etc.).
Step 4
Obviously, it's best to start by doing things that are both urgent and important to you. For example, some critical situation, "burning" order. Then it is worth moving on to simply important matters - the development of a new concept, the development of a draft agreement. This is no longer a solution to specific problems, but modeling a situation, long-term planning, that is, everything that will bring significant results in the future. They usually take most of the time, which is good!
Step 5
As for urgent or non-urgent, but not important matters, let them remain "for later", although this sounds strange in relation to what seems to be urgent. If the matter is urgent, let it be done as soon as possible, but not to the detriment of more important matters. As practice shows, a lot of time is spent on something that seems to require a quick response (for example, correspondence), but does not really matter in general.
Step 6
Of course, the situation around us is constantly changing, and we are not always able to follow our plan. However, the very fact of daily planning helps to formulate the questions that matter to us and to set priorities. In addition, having a plan reduces the possibility of forgetting about any business in the hustle and bustle.
