In large companies, any guide to action is drawn up in the form of a memo. Although this increases the workflow at times, it allows you to monitor the activities of employees.
It is necessary
2 sheets of paper
Instructions
Step 1
As a rule, the organization keeps a log of records of service notes. It is maintained in a calendar year and is numbered consecutively. Before writing the text of the note, it must be registered in the journal and the corresponding number must be indicated in the title of the service.
Step 2
In the upper left corner of the memo, the addressee is indicated with an indication of the position. Write the surname in the genitive case. For example: the head of the transport service Kiselev I. V. Next, the author of the note or the employee on whose behalf it was drawn up is indicated. The most common mistake is the presence of the preposition "from". Do not put this pretext, it is not needed here. Just indicate the name of the originator: head of the logistics department A. Yu. Peganova.
Indicate the date of the note next to the note number. The subject of the service can be, but it is not a required attribute. If there is a topic, indicate it under the number and date of the note.
Step 3
What follows is the text. A memo is a guide to any action, so do not burden its text with unnecessary details. Write to the point, in clear, unambiguous phrases. Example: “I ask you to put a car from the supplier“Gloomy Magpie”for shipment to the central warehouse out of turn. Unloading volume - 14 tons. Product - New Year's bows. " If you need to receive a report on the work done, also indicate this in the text of the service. Example: "I ask you to post invoices after receiving the goods from" Gloomy Magpies "before 12-00 2011-15-03. Inform the logistics department about the invoices. Below is a signature, always with a decryption. One copy of the service book remains with the author and is filed in a folder, the second is given to the recipient against signature.
