A personal file is the entire volume of documents for an employee, which contain the necessary personal information about the employee and data on his work experience. The personal file is kept individually for each employee, in a separate folder. In order for the employee's personal file to make it possible to conveniently systematize information about the employee, there are certain rules for its formation.
Instructions
Step 1
Remember that a personal file is compulsorily conducted only for employees of public service institutions, all other employers make a decision on whether or not to conduct personal affairs at their own discretion. At the same time, if the decision on the management of personal files of employees was made, the documentation should be drawn up in accordance with the rules of office work.
Step 2
An employee's personal file includes a fairly large amount of documentation, including the employee's profile, his biography, recommendations and characteristics, documents on education, etc. One of the indispensable attributes of an employee's personal file is an internal inventory of case documents.
Step 3
Make an internal inventory of documents - this is the first document that is invested in the case. Since the personal file is formed in chronological order, the inventory is compiled in the same way. Thus, initially the entire list of documents drawn up and received from the employee when hiring is entered into the inventory. In the future, upon receipt of new documentation, file the documents in the case and enter them in the inventory in chronological order.
Step 4
When maintaining a personal file of an employee, assign a serial number to each filed document. Label the pages with separate numbering. In addition, depending on the category of the document, assign it a special index.
Step 5
When entering data into the internal inventory of personal file documents, indicate information about the serial number and index of each document, the full name of the document and the number of sheets in the case that this document occupies. Number sheets on which the inventory is conducted separately from the general array of the case. Confirm the internal inventory with your own signature and its transcript indicating the position. Correct filling of the internal inventory allows you to systematize the personal files of employees and make access to information about the employee convenient and efficient.
