There are certain rules for writing a cover letter that must be followed. There is no universal template for all types of letters. However, adhering to the requirements of the general style, you can make competent paper.
Instructions
Step 1
A cover letter is most often used to send a package of documents. It is drawn up in a strictly formal business style. Addressed to a specific individual or organization. If the sender is a legal entity, the cover letter must be on the organization's letterhead. The body of the letter should indicate the outgoing date, registration number (assigned according to the outgoing journal), the name of the organization or addressee (full surname, name and patronymic should be indicated). Addressing the addressee must begin with the words "Dear …" - and then by name and patronymic … The text of the cover letter must contain a heading, general text, including a list of documents attached to the letter, a signature. If the sender of the cover letter is a legal entity, then the seal and information about the contractor (surname and initials, contact phone number) are required.
Step 2
A cover letter can also be compiled in electronic form, when sending any files, letters, images. In this case, the cover letter is drawn up in order to clarify the difficult points, indicate the deadlines, and add something. Sent in a separate file from applications.
The title of such a cover letter should answer the main question - "About what?" For example, about procurement, about a conference, etc.
Step 3
You can start the text of the cover letter with the following phrases: "In connection with the terms of contract No. 1 dated 00.00.00, we are sending you a package of documents …"; "We are sending you verification materials …" and so on.
