A duplicate of the work book can be obtained in connection with its damage or loss. It can be obtained by writing an application at the previous place of work or by getting a job with a new employer. The duplicate contains all the information that was indicated in the original, except for the entries recognized as invalid.
Instructions
Step 1
A duplicate is issued in accordance with paragraph 31 of the rules for maintaining and storing work books. The duplicate is filled in according to item 32.
Step 2
The employee is obliged to notify the previous employer in writing about the loss or damage of the work book and write a statement with a request to issue and issue a duplicate of the work book. After receiving the notification and application, the employer is obliged to issue and issue a duplicate within 15 calendar days.
Step 3
A duplicate is drawn up not only in case of loss or damage to the work book by the employee himself, but also in case of loss and damage of the document produced as a result of keeping the document by the employer.
Step 4
Only entries that are true and valid are entered into the duplicate.
Step 5
In this document, you can make a record of the general and continuous work experience of the employee based on the available information and continue to keep the following records or indicate in order all the places of work of the employee on the basis of supporting documents.
Step 6
If a new employer starts a duplicate of a work book at the request of an employee indicating a valid reason for the absence of an original work book, then records of seniority or ordinal records of previous jobs are made only on the basis of documentary information about them. The new employer should do everything possible to help the employee obtain this information. The information that is not confirmed by documents is not recorded in the duplicate of the work book.
Step 7
If the previous experience is indicated as a total number, it is entered in the form of full years, months and days without specifying all the places where the employee worked.
Step 8
If the information about the previous length of service and the place of work cannot be confirmed, then a special commission is created and an evidentiary base is collected to confirm the length of service or the corresponding place of work. The evidence base may include certificates, cards, checkbooks, witnesses, etc.
Step 9
The commission draws up an act on seniority or periods of work at one or another enterprise.
Step 10
Also, an employee can receive a duplicate if the original in the dismissal record contains an article with which he does not agree and is recognized by the authorized bodies as invalid. After reinstatement at work and filing an application for a duplicate, the employee is issued this document.
