At the end of the meeting, a protocol should be drawn up in order to fix the agenda of the meeting, the decisions made, the conditions under which they will be implemented, etc. It is important to draw up the minutes immediately after the meeting, and not postpone "until later." It's good if a professional secretary can keep the minutes. However, if this is not the case, other persons who know certain rules for keeping minutes of meetings can also do this.
Instructions
Step 1
The person who takes the minutes of the meeting must be aware of all decisions of past meetings in order to understand the logic of the decisions made. If you are taking minutes in a meeting, take copies of the minutes of several previous meetings. At the meeting, immediately document the items on the agenda.
Step 2
Next to each item on the agenda, write down any thoughts that were expressed during the meeting. This can be done briefly, because the minutes will be finalized not during the meeting, but after it. The point of these notes is that with them you will not miss a single important thought expressed. Also write down the names of those who speak up to remember who said what and on what topic. Only write facts from statements, not personal opinions or assumptions.
Step 3
The very execution of the protocol should take place immediately after the meeting, so that important points are not forgotten or the records are not lost. The minutes should contain a brief description of the meeting in a business style. To do this, use indirect speech, write everything in the past tense: "II Ivanov noted that …".
Step 4
The content of the protocol should consist of:
1. "caps" indicating the purpose and date of the meeting, sometimes also indicating the starting time of the meeting;
2. lists of those present and not present;
3. a summary of the decisions taken - indicating the initiators of these decisions.
