How To Draw Up The Minutes Of The Meeting Of The Commission

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How To Draw Up The Minutes Of The Meeting Of The Commission
How To Draw Up The Minutes Of The Meeting Of The Commission

Video: How To Draw Up The Minutes Of The Meeting Of The Commission

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A stream is an official document that is needed to accurately record what is happening during the discussion. Now the protocols are being kept even at business meetings and negotiations. This document contains a consistent record of all issues discussed by the commission and decisions taken in chronological order. If you ever have to deal with logging, then remember that the preparation of this document takes place in several stages.

How to draw up the minutes of the meeting of the commission
How to draw up the minutes of the meeting of the commission

Instructions

Step 1

Training. Register all participants in the meeting, indicate, if possible, in alphabetical order, their names, positions. You should as accurately as possible, without the usual abbreviations, reflect such information in the protocol.

Step 2

Methods for drawing up a protocol. It all depends on how it is customary to record information about the meetings of the commission in a given organization or company: either it is stenography, or sound recording, or handwritten notes. Depending on this, you will have to draw up a protocol, transcribing a transcript or sound recording, plus the abstract content of the reports that were on the agenda.

Step 3

The protocols are complete and concise. If you have not been warned in advance about what sample protocol is adopted in the organization, then you can decide for yourself what will be more convenient.

Step 4

When drawing up a complete protocol, you will have to keep a record of all speeches and reports, characterizing each of them at least thesis. A short protocol provides only for the recording of the names of the speakers and the topics of their speeches.

Step 5

Registration of the protocol. Such a document must necessarily indicate the name of the organization, the immediate date of the meeting of the commission, registration number, signatures. These are the basic requirements of GOST. Without this information, the protocol is considered invalid and invalid.

Step 6

Please note that there is still an introductory and a main part in the protocol text. The introductory part is the same for full and short minutes, and it contains the names of the secretary keeping the minutes and the chairman of the commission, as well as the total number of participants in the meeting. People who are not official members of the commission, but present, nevertheless, at the meeting, are marked in the puncture as "invited".

Step 7

Not a single protocol has documentary force until it is signed by the secretary and the chairman. This is a prerequisite.

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