Sometimes it is required to draw up the minutes of a meeting - of shareholders, members of the TSK, a public organization or any other meeting of citizens. It can relate to a variety of issues related to the activities of a legal entity or a public association. Often it touches on vital issues and confirms the legitimacy of decisions made there. The minutes of the meeting are a legal document, which is why it is so important that it is correctly drawn up and properly executed.
Instructions
Step 1
Take a sheet of standard A4 paper, head it and in the introductory part indicate what this protocol was drawn up on, on what occasion citizens or shareholders gathered, indicate the date of the meeting and the address where it took place.
Step 2
Indicate the number of those present not him, mark if the data is given according to the list of names.
Step 3
The meeting can be carried out in the order of preliminary interrogation or in person, sometimes a combined form is used, so this should also be indicated in the minutes.
Step 4
Reflect in the minutes the surname, name and patronymic of the elected chairman and secretary of the meeting. As a rule, if this is a meeting of members of a cooperative or housing association, then the chairmen of these associations cannot act as chairman of the meeting.
Step 5
List your agenda starting with the most pressing issue. Records of speeches and debates on this issue begin with each of its points. Choose the main part of the report and comments, present them in a concise form, excluding different interpretations. If necessary, a copy of the report, which was devoted to a particular issue on the agenda of the meeting, can be attached to the minutes. All comments and speeches of the participants in the discussion should be given with the names
Step 6
Write down the decision that was taken on the issue and indicate the voting statistics for each issue: the number of those who spoke for, against and abstained.
Step 7
Reflect in the minutes that after the discussion of the agenda items was completed, the meeting was declared closed.
Step 8
Sign the minutes by the chairman and secretary of the meeting and file it permanently with your organization's archives.
