The decisions made at the general meeting are, of course, recorded in the minutes. But they are accepted for execution only if it is correctly formalized. In this case, the main requirements are imposed on the content of the document, and not on its form. Therefore, when compiling it, you should pay special attention to the indication of the mandatory information. Inattention in this case may threaten the recognition of the decisions taken as illegal.
Necessary
A4 paper
Instructions
Step 1
First, get your organization's letterhead designed for internal paperwork. This will simplify your task, allowing you not to manually fill in the details of the organization. If not, take ordinary A4 sheets of office paper and write in the name of the organization or community and its initial details. Next, indicate the place and time of the meeting. Center the title of the document "Minutes" and immediately below it, briefly describe the topic of the meeting.
Step 2
Start the introductory part of the document by specifying the elected chairman of the meeting and the secretary. Next, give a transcript of your full name and job title. Likewise, list the rest of the meeting participants after the word "Attend." If there are a large number of persons, indicate their number here and give a link to the application, in which they will be listed. The final paragraph of the introductory part is the agenda. Here, in order, write all of the issues that are submitted for consideration in this meeting.
Step 3
Prepare the main part of the minutes in accordance with the agenda, observing the order of consideration of issues by their numbering in the announcement. Begin the description of each item with the "Listened" section, in which state the names of the speakers. In the "Speakers" section, provide the texts of their messages. In conclusion, write the decisions taken in the paragraph "Decided", indicating the number of those who voted "for", "against" or "abstained".
Step 4
In the final part, place the signatures of the chairman of the meeting and the secretary who draws up the minutes. Here, inform about the attached transcript of the general meeting, if the minutes were not drawn up during the meeting, but drawn up later.
