A minutes is a document that records the course of the discussion and decisions taken at meetings, meetings or conferences. The minutes are drawn up on the basis of the records that are kept during the event being recorded. This could be a transcript, an audio recording, or a secretary's draft notes. The agenda, abstracts of speeches, draft decisions and lists of participants are also used. According to the rules, the minutes are drawn up within three days after the meeting.
Instructions
Step 1
The first line is the full name of the enterprise where the meeting was held. The second line is the word "PROTOCOL" in capital letters. After - the date of the minutes (note that this is the date of the meeting, not the day the document was issued), its registration number and the city where the document was drawn up. Then the heading is written - in the left corner with a capital letter indicate the definition of the type of meeting agreed in the genitive case with the word "minutes". For example, "Meetings of heads of structural divisions".
Step 2
The next section is the introduction to the protocol. After the heading from the paragraph, write "Chairman:" and indicate the surname and initials, the "Secretary:" full name is also recorded. On a new line, type "Attended:" and list the names and initials of the participants in alphabetical order. If there are third parties (not employees of the organization), add the line "Invitees:" listing the names and organizations of the invitees. If there are more than 10 participants, then do not list them in the protocol, but write after "Attended:" the total number of people and the phrase "the list is attached". The list is an integral part of the protocol. In the field, write down the numbered list of the discussed issues, indicating the names of the speakers.
Step 3
The text of the main body of the minutes consists of sections describing the course of the discussion for each item on the agenda. The number of sections corresponds to the number of items on the agenda, each section consists of the parts "LISTENED", "SPEAKED", "DECIDED". If the resolution involves a vote, then after formulating the decision, write down "Unanimously", or, for example, "For - 5, against - 1, abstained - 2". The decision is formulated in the imperative mood, indicating the responsible (executor) and the deadline.
Step 4
After registration, the protocol is signed by the chairman and the secretary.
