In order for the writing of a message to the general director of the organization not to become torture for the employee, it is enough to use the rules for writing a business letter in practice, that is, break the entire message into several parts and correctly arrange them.
Instructions
Step 1
Start your letter by pointing out who you are writing to. Format the message as is customary in business correspondence. On the upper right side of the document, write in three lines the title, company name and last name of the manager, for example:
To CEO
LLC "IntersvyazKom"
Ivanov I. I.
Step 2
Indicate who is the addressee of the letter. Do this after indenting from the previous section of the message also on the right side. You need to mark your position and surname with initials, for example:
From the head of the sales department
Yesenina E. E.
Step 3
Depart a few lines from the previous section, align the cursor in the middle of the page, indicate the nature of the message. You can write "Memo", "Information letter" or "Explanatory note", it all depends on what reason you are contacting the head of the organization. There is no need to put a period after the title. If the letter is related to any request, you can simply contact the director by name and patronymic in a respectful manner.
Step 4
Begin the letter with words that explain the reason for writing it, for example, "in the course of our negotiations", "in accordance with your request" or "based on your suggestions."
Step 5
If your letter is related to a request to purchase equipment, improve an employee or provide an opportunity to make a business trip, it is better to start the letter with the phrase "Please consider the opportunity …".
Step 6
State the situation, make explanations, draw up tables or graphs if the nature of the letter requires it. The alignment of the main body of the document should be set to the width of the page. Each line must start with an indentation.
Step 7
Sign the letter, be sure to use the standard "with respect" before indicating the surname, after it you must put a comma.
Step 8
Do not forget to include the date of writing the letter and sign the printed document.
Step 9
If your organization has internal e-mail communication, start your letter with a message and provide all the information in a free form.
