A work book is a document that reflects the entire work path of an employee. If it runs out of pages, then an insert is issued. The work book is replaced only if it is lost, damaged and unsuitable for further use. In this case, a duplicate is issued, the design of which is indicated in paragraph 31 of the rules for maintaining work books. When filling out a duplicate, one should be guided by paragraph 32 of these rules.
Necessary
- - application to the employer;
- - certificates from all places of work.
Instructions
Step 1
If you have lost, damaged your work book or you do not have it for other reasons, then you can get a duplicate when applying for a new job or at the place of your previous job from which you quit.
Step 2
Contact your previous employer, fill out an application, indicate the reason for the absence of a work book. An employer who has received an application from you is obliged to issue you a new work book within 15 working days from the date specified in your application.
Step 3
If there is no information about any records that were in the lost work book, then you must submit certificates from all previous jobs in order to make reliable records in the duplicate. The employer is obliged to help you in every possible way in obtaining all information and, if necessary, make inquiries to the right organizations.
Step 4
If for some reason it was not possible to obtain all the certificates, then information about the length of service in general terms can be entered into the work book, based on the information in the personal card of the T-2 form.
Step 5
You can get a work book instead of a lost document when applying for a new employer. To do this, write a statement, indicate the reason for the loss of the document. The employer does not have the right to refuse to hire you due to the lack of a work book, but must in every possible way help in obtaining information from all previous places of work to enter all records or information about the length of service in a duplicate.
Step 6
If you do not enter information about the previous places of work, but write them down in general terms, based on the entries in the personal card of the T-2 form, then full years of work experience, calculated in 12 months, months - 30 days and days must be indicated.
Step 7
If you cannot get certificates from previous enterprises, and there is no personal card either, then a commission will be created to confirm the length of service, which will collect the evidence base to confirm your length of service. Seniority is extremely important when applying for a pension and for receiving social benefits.
Step 8
The evidence base for confirming seniority may include testimony of witnesses, settlement accounts to which your salary was transferred, checkbooks, cards, etc.
Step 9
The duplicate will be filled in in accordance with all the rules for filling out the original. The only difference is that the work book will indicate that this is a duplicate.
