There is no single strict form for writing a report. Each organization, as it gains experience, develops internal rules and requirements for it. If this is your first time writing a report, try to keep it meaningful and logical.
Instructions
Step 1
Determine the reporting form. The report can be textual and statistical. In the first, information is presented in the form of a coherent narrative, which, if necessary, is supplemented with tables, graphs and other illustrations. In the statistical report, the opposite is true: numerical indicators and diagrams are accompanied by short text explanations.
Step 2
Set a time frame. A report can be written about work for a week, month, quarter, year. But sometimes it is necessary to report on a specific event, the organization and implementation of which took several days. In any case, information on the timing should be indicated in the title of the report, for example: "Report on the work of the department in the second quarter of 2011" or "Report on the seminar on office work on January 23-25, 2011".
Step 3
Design the structure of the report. In the first section, make an "Introduction", in which you briefly describe the goals that stood before you, the methods and the result of achieving them.
Step 4
Next, highlight small sections that reflect the work done in full: preparation, stages of project implementation, positive results achieved, difficulties encountered and options for eliminating them. Pay special attention to the financial side. It needs to be highlighted in a separate section and described in detail in accordance with the requirements of the organization's accounting.
Step 5
Be short and to the point. Do not assume that the large volume of the report will emphasize its importance. On the contrary, your boss will evaluate your ability to express thoughts in a concise, clear and competent manner.
Step 6
Supplement the main body of the report with appendices supporting the facts you have described. These can be invoices and other accounting documents, copies of letters of thanks, publications about the event in periodicals, etc.
Step 7
Conclude the report with a Conclusion section. Here you will formulate those conclusions and proposals that have arisen after the completion of the work and may be useful for the organization in the future.
Step 8
Print the report on A4 sheets. Avoid fancy fonts and character sizes below 12. Number the pages. If the report is large, print a table of contents on a separate sheet to help you navigate the text faster. Design a cover page and place the report in a folder.
