Disposal of documents is a very complex and time-consuming process. As a rule, a lot of documents accumulate in the archives of organizations, which, after the expiration of the limitation period, must be disposed of, that is, destroyed. It is very important to correctly fill in all documentation related to the destruction of the archive. One of the main documents is the act.
Instructions
Step 1
First, it should be noted that before destroying documents, you must take an inventory of them, that is, double-check all dates, availability, and secrecy. There are documents that need not only be thrown away, but burned (or destroyed in a shredder) so as not to disclose trade secrets.
Step 2
Be sure to make an inventory of the documentation to be disposed of. Also, by order, appoint the persons who will be included in the expert commission. Among them, single out the chairman responsible for the transfer of documents to the accounting department.
Step 3
The act itself on the disposal of documents that have expired the limitation period does not have a unified form. Therefore, you can compose it in any form.
Step 4
First, indicate the details of the organization, they can be located both in the upper right corner and in the left. Here indicate the name of the organization according to the constituent documents, structural unit, bank details, address and contacts.
Step 5
Slightly below on the right, write "I approve", below indicate the manager and leave the field under his signature and the date of compilation.
Step 6
Below, in the center, write "Act on the allocation and destruction of documents that have expired." After that, in the line below, indicate the basis, that is, the order (order) of the head. Then list the persons of the expert commission, indicating their names and positions.
Step 7
Then write something like this: "The expert commission, guided by (list, inventory), allocated documents for destruction that have lost the statute of limitations." Next, indicate the data in the form of a table, which should contain columns such as serial number, document date, title, explanation, number of documents, document number in the inventory (list).
Step 8
After the table, summarize, that is, indicate the number of documents to be recycled. Further, the act must be signed by all members of the commission. And the chairman must sign that the documents in full will be transferred for recycling. At the end, put the date of compilation and affix everything with the blue stamp of the seal of the organization.
