In the course of their activities, many enterprises send their employees on business trips. It would seem that nothing complicated - just the employee went on a task and returned from it. But even such a simple event requires a rather voluminous documenting process.
Necessary
- - travel certificate
- - service assignment
- - business trip order
- - advance report
- - report on the work performed
Instructions
Step 1
Complete a job assignment for the employee detailing the purpose and timing of the employee's trip. Typically, such a task is drawn up by the head of the structural unit in which the employee going on a business trip works. Then sign this job assignment with the head of the enterprise, since it is he who makes the subsequent decision on the expediency of this business trip.
Step 2
Prepare an Employee Travel Order. Such an Order is usually issued by the head of the enterprise, on the basis of a job assignment submitted by the head of the structural unit. Familiarize the employee going on a business trip with this Order against signature.
Step 3
Issue a business trip certificate for the employee, based on the Business Trip Order. This certificate indicates the time of arrival of the employee to the place of destination and the time of his departure from there. According to these marks, after the return of the employee, his actual time spent on a business trip is calculated and the travel allowance is calculated.
Step 4
Give the employee an advance for travel expenses. Such expenses include payment of per diem, travel, renting accommodation, etc. Daily expenses are paid to the employee for each day of being on a business trip, as well as for all the days that he spends on the trip. If an employee goes on a business trip within the country, such an advance is paid in the national currency, and if abroad, then in the currency of the country to which he is traveling.
Step 5
Draw up a report on the work performed, based on the results of the employee's return from a business trip. This report shows the amount of work performed by the employee during the trip, and also shows the actual expenses for the trip, including daily subsistence allowance. The original documents are attached to such a report, such as: tickets for travel, receipts for payment of the hotel, etc. Then, comparing with the amounts given to the employee in the form of an advance, the costs are recalculated: surplus funds are withdrawn or overspending is returned. The employee must familiarize himself with the data of the report on the work performed against signature.
