In the course of their activities, an accounting employee or entrepreneur has to process many documents. The flow of documents increases in direct proportion to the success of the business development. Many methods of work are widely known, but hardly anyone will tell the whole technology to novice businessmen. This guide will show you how to file your documents so they don't get confused or lost.
Instructions
Step 1
Using transparent files is a bit tricky. Better to file documents using a hole punch. Of course, transparent files will come in handy for storing documents that cannot be punched through: documents that are made on the letterhead of the State Sign, documents with holograms and other papers that are protected from forgery. It is impractical to use files for other documents.
Step 2
You can use a binder to punch a hole precisely, aligning each subsequent document with the previous one. Documents will be aligned in one folder, but if you need to move a document to another folder, it is likely that it will protrude outside the stack.
Step 3
The best way to bind documents is to use a stop punch. Then, for each document, the holes will be located in the same place. Documents stitched in this way will have the neat appearance and you will not have to make additional holes in them.
Step 4
When filing, in addition to the location of the holes, you must also orient the document correctly. Documents placed across the sheet can be rotated 90o counterclockwise.
Step 5
To connect documents, staple brackets or paper clips are often used. True, they have a drawback: a bundle of documents fastened with staples or paper clips has a bulge at the attachment points, which makes it difficult to work with papers. It is better to connect sheets of a multi-page document with a drop of PVA glue. In most cases, it takes less time, and the stack of documents does not have bulges.
Step 6
If the document is smaller in size than a standard sheet, then it must first be pasted onto a standard sheet, after which it can be filed with the rest of the documents.
