The work book is the main document confirming the work experience of the employee. There are different situations in life when it is impossible to hand it personally. What should the employer do in this case?
Necessary
envelopes, form f.119, form of inventory, postage stamps, funds for payment of services
Instructions
Step 1
According to the labor legislation of the Russian Federation, a work book is issued to a dismissed employee on the day of termination of the employment contract. But sometimes situations arise when this cannot be done for a number of reasons. For example, in case of disagreement of the employee with dismissal or the death of the employee. If the dismissed employee refuses to pick up the work book, the employee of the personnel service draws up an act of refusal, which is signed by witnesses. It is advisable to hand one copy to a former employee against receipt.
Step 2
On the letterhead of the organization, it is necessary to draw up a requirement to come for a work book, or in writing to authorize the sending of a work book through the post office. This rule is established by the Labor Code of the Russian Federation.
Step 3
The request must be sent to the post office by registered mail with notification. To do this, you must indicate on the postal envelope the exact address of the sender and recipient of the letter, as well as fill out a receipt notification form (taken from the operator of the post office). This is done in order to be sure that the addressee has received the letter, and to have documentary evidence of this. It is advisable to make an inventory of the investment so that the dismissed employee (in case of a conflicting dismissal) cannot claim in court that he did not receive a letter of demand.
Step 4
If the employee's consent is received, then the employee of the personnel service can safely send the work record book to the address of the former employee in a valuable letter, to which is attached an inventory drawn up in two copies, and a notification of delivery. Forms for filling are issued by mail. The inventory is certified by an employee of the post office. In it, you need to write which document is attached, and indicate its cost. You can specify any at the discretion of the sender, for example 10 rubles.
