One of the tasks facing the manager is the rational planning of his working day. It is impossible to increase the number of hours in a day, therefore, when allocating time, it is necessary to correctly prioritize, determine goals and objectives for several days in advance. Planning your workday wisely helps free up time for more important creative tasks.
It is necessary
- - diary;
- - the standard daily routine of the leader;
- - a list of ongoing activities with the participation of the head.
Instructions
Step 1
Define your standard daily routine. Some activities may be repeated from day to day, while others are ad hoc. Formulate plans for the next week and month. Arrange the expected activities in order of importance. As a result, you should get a list of tasks located in a certain hierarchy.
Step 2
Include in the daily routine those activities that are contained in the work plans of the organization or enterprise for the quarter, half year and year. Collect by department and structural unit information about the control and verification activities in which you should be directly involved.
Step 3
If the scheduled events are scheduled for a specific time, group them and add them to your work planner in order of priority. Make a note of the degree of importance of a particular meeting, meeting or negotiation. When prioritizing, be guided by your main functions. Instruct an assistant or secretary to remind you of the most important activities ahead of time, not at the last moment.
Step 4
Make sure that the planned activities do not overlap in time. If you need to travel outside of your facility or office to attend a meeting or business meeting, include travel time in your plans.
Step 5
Leave time on your schedule for other unplanned business activities. Even a small time gap will avoid haste and many misunderstandings. Allow for rest and meal times in your daily routine.
Step 6
Communicate your daily routine to your assistant. Ask the secretary to regularly notify you about changes in action plans that occur for objective reasons. After receiving meaningful information from the assistant, immediately amend the daily routine.
