Sometimes there are situations when a dismissed specialist does not take his work book from the place of work. In this case, the employer has the right to send this document by mail, but this requires the consent of the employee. If the employee does not respond to the company's requests, then the main document on labor activity is filed into the specialist's personal file and stored at the enterprise.
It is necessary
- - notification form;
- - the envelope;
- - documents of the employee, including the work book.
Instructions
Step 1
Write a notification to the employee about the need to get them a work book. Indicate in the document the request for personal attendance of the employee for the main document of employment. The second way out of the situation is to write down the receipt of a work book through the mail. Write on the envelope the address of the employee's registration or the address of his place of residence, which he indicated when applying for work. Forward the letter of acknowledgment of receipt, which is the evidence base that the specialist received the notification.
Step 2
Wait for a response letter from the employee. If this does not come within a month, send another similar notification. When you receive a response from the employee, send the work book by mail. But before that, be sure to make an inventory of the documents that will be included in the letter. Typically, such a letter is evaluated. Indicate the cost of evaluating it. Write the employee's address on the envelope, send a letter. Ask the postman to notify you of handing over to a specialist.
Step 3
If a specialist refuses to receive a work book in person or by mail, draw up an act. Write in it the personal data of the employee, his position, in which he worked. Indicate the fact of refusal to receive the main document confirming work. Please note that for the delay in issuing a work book, the employer faces administrative liability in the form of a fine. Therefore, protect yourself from possible labor disputes, costs. Write in the act the data of two or three witnesses of the employee's refusal, familiarize them with the document against receipt.
Step 4
File a work book, an act of refusal to receive it in the specialist's personal file. Keep your employment record in this form for two years. If an employee comes for a document, issue a work book on demand. If the employee's close relatives have a power of attorney, give them the document against receipt. If the employee still does not show up to pick up the book, send it to the archive, where you are required to keep documents of strict accountability for 50 years.
