When an employee is absent from the workplace for any reason or did not show up at work on time, he needs to write an explanatory note addressed to the first person of the company. The document is internal and does not have an approved unified form, but it must contain the required details.
It is necessary
A4 sheet, employee documents, company documents, pen, supporting documents, if any
Instructions
Step 1
In the upper left corner, write the name of the structural unit of the enterprise where you are registered, in accordance with the staffing table.
Step 2
In the upper right corner, enter the name of the organization in accordance with the constituent documents or the last name, first name, patronymic of an individual, if the legal form of the company is an individual entrepreneur. Indicate the surname, initials of the first person of the company, the title of the position held in accordance with the staffing table in the dative case.
Step 3
On the left side of the sheet under the name of the structural unit, write the name of the document in capital letters. Then enter the date on which the explanatory note was written. Write the subject of this document. For example, about absence from work or being late.
Step 4
In the content of the explanatory note, enter your last name, first name, patronymic in accordance with the identity document, the name of your position in accordance with the staffing table, the name of the structural unit. For example: "I, Ivanov Ivan Ivanovich, payroll accountant of the accounting department."
Step 5
Then indicate why you were absent from work or late for work. For example: “I was late on 15.11.2011. for two hours in connection with the breakdown of the car and its further repairs”. It must be borne in mind that the reason must be valid.
Step 6
Write in the explanatory note if you have documents confirming the reason for your absence from work or being late for a certain time. If there are no such documents, write that they are not available. If you have a supporting document in your hands, indicate its title and attach it to the explanatory note. If you have witnesses who can confirm this reason, write down their names and positions, if they work in the same enterprise.
Step 7
Write the name of your position, surname, initials, put a personal signature on the explanatory note.
