In order to send an employee on a business trip, the head of the structural unit should write a memo to the first person of the company. It expresses the reason why it is being drawn up, as well as suggestions for actions that need to be taken to resolve the current situation.
It is necessary
- - documents of an employee sent on a business trip;
- - A4 sheet;
- - a pen;
- - documents of the enterprise;
- - documents of the head of the structural unit and the director of the organization.
Instructions
Step 1
There is no unified memo form, but many organizations create a memo form specifically for a given enterprise. This document is recommended to be prepared on A4 paper. In the upper right corner, write the name of the structural unit, the head of which is writing this memo. Indicate the name of your company in accordance with the constituent documents or the last name, first name, patronymic of an individual in accordance with an identity document, if the legal form of the enterprise is an individual entrepreneur.
Step 2
In the middle of the sheet, write the name of the document in capital letters. Indicate the actual date of drawing up the document, assign a serial number to the memorandum.
Step 3
Indicate the subject of the memo that matches the reason for it. If the document is written about a business trip, then it corresponds to a business trip of an employee of this department to a specific company (write in its name).
Step 4
In the content of the memo, indicate the reason why the employee should be sent to a particular organization. Since this article discusses writing a note on a business trip, you should enter the last name, first name, patronymic, the position of the employee sent on a business trip. Write down why you need to send this employee, that is, indicate the purpose of the trip, which in this case may be negotiating, signing documentation, and so on.
Step 5
Enter the position of the head of the structural unit in accordance with the staffing table, his last name, first name, patronymic. The person who draws up the memo puts his personal signature.
Step 6
The memo is sent to the director of the company, who, in case of a positive decision, affixes a resolution with the date and signature on the document.
