Nobody is safe from being late. And even the strictest head of the personnel department can get into a situation where you will not only have to demand from others, but also write an explanatory note yourself. Personnel officers, of course, know the rules for drawing up such a document and are happy to share with the readers of humorous sites the most amazing explanatory options. But the consequences for such latecomers, as a rule, are the most serious, so be careful when drawing up an explanatory note.
Instructions
Step 1
To begin with, think over the reason for your lateness, try to formulate it in such a way that the manager does not have any doubts. The reason must be unambiguously valid if you do not want to receive a disciplinary action. Prepare evidence to explain your lateness and to support the truth of your statements. This can be a certificate from the clinic or, for example, a copy of a subpoena.
Step 2
Draw up a document in simple written form, but in compliance with the basic requirements of GOST R 6.30-2003 "Unified documentation systems. Unified system of organizational and administrative documentation. Requirements for paperwork." In some organizations, there are ready-made uniform forms for different types of explanatory. In this case, ask the HR officer to provide you with a sample for compiling your own note.
Step 3
In the upper right corner of the sheet, write the addressee's details in the "to whom" format. Internal documents in accordance with the rules of office work are addressed to the head of the enterprise. Therefore, here indicate his position, organization name, surname and initials. Next, write the title of the document "Explanatory Note", placing it on the left edge of the sheet. Under the title, state the date of the document. In the contents of the note, include the late date and time. Describe the reasons for the incident and list the attached documents. Write your title, sign and decipher the signature in brackets.
