Often, business communication between partner enterprises begins with a business letter from one of them addressed to the head of the other. Such an appeal, even sent by e-mail, may depend on the future of cooperation. Therefore, it is important to write the correct letter to the director so that he draws attention to it and wants to answer.
Instructions
Step 1
Call the firm you are going to contact. Introduce yourself to the secretary and ask to clarify the last name, first name and patronymic of the manager, as well as the correct title of his position. If you do not have accurate data, at the same time find out the full name of the company, address or e-mail box.
Step 2
Write a regular letter in accordance with GOST R 6.30-2003 and use your company's letterhead and standard sheets of white paper for this. The first time it is better, of course, to contact the director of the company with a regular letter, and not by e-mail, where there is a possibility that your message will end up in the "Spam" folder and will not reach the addressee.
Step 3
Be sure to start the text of the letter with the address "Dear Sir (or Madam)" and indicate the full name and patronymic of the director. No abbreviations in circulation are allowed - write the name of the position and all the regalia of the head, if any, in full.
Step 4
In the subject line of your email or in the dedicated field on your business letterhead, write the subject of your message. It should reflect the essence of your message and be catchy and attractive enough for the person who is going to view the letter. For the recipient of a large amount of correspondence, and the director is just such a person, the title or subject of the message greatly simplifies processing and sorting. By the title of your letter, they can remember later and quickly find it.
Step 5
Start the main body of the letter with a compliment introduction. This will show that your choice of the addressee is not at all accidental, and you clearly know who you are writing to and what the enterprise is doing. Please praise this company as a solid and reliable partner, express the hope that you will have long-term relationships, useful and beneficial for both companies.
Step 6
State the essence of the letter briefly, appeal with specific numbers and links. Remember that the smaller the volume, the more likely it is that the letter will be read to the end. Avoid unnecessary words, common phrases, unnecessary adjectives and parasitic words. Do not use categorical expressions or words or phrases that might be perceived as directive.
