Almost all appeals requiring decision-making within the framework of the enterprise are addressed to the first head. Their design is governed by the general rules of office work. A letter addressed to the director refers precisely to such documents, but has some features that should be taken into account when drafting it.
Instructions
Step 1
To begin with, determine the type of business letter, on which its design will depend. It can be an informational letter, a request or refusal letter, a reminder, a confirmation or a contractual letter. In any case, start compiling it from the upper right corner of the sheet, which is traditionally reserved for the placement of the addressee's and sender's details.
Step 2
Write here the name of the company, position, full name of the head in the dative case. Immediately below it, enter your own details in a similar format. But here you can add the name of the structural unit in which you work, coordinates for communication. A phone or e-mail posted here can speed up the receipt of a response to your request. In this part, you can also indicate briefly the subject of the letter, the essence of the appeal, for example, "about the violation of the deadline" or others.
Step 3
They do not write the name of the document when drawing up business letters, but immediately begin with an appeal to the manager by name and patronymic, most often after the word "Dear". Next, place the main text of the letter, which would be most logical to start with a description of the circumstances that made you write this appeal. Then state the matter as briefly as possible, avoiding unnecessary details. Only facts and figures. Strictly adhere to a business-like presentation style.
Step 4
At the end, state your request, offer, or reminder. Name the time frame in which you will expect a decision on this issue and how you will be notified about them. Sign the letter with the head of your organization (department, department, etc.). Decipher the signature in brackets, indicating the surname and initials of the person authorized to sign the document, as well as his position.
