If in your work activity you often have to deal with outside specialists or entrust the execution of tasks to other employees, then for the success of the business you need to learn how to correctly draw up a technical task. Of course, each area may have its own characteristics, but there are general recommendations for drawing up a technical assignment.
Instructions
Step 1
Writing a technical assignment is the beginning of any project, because the result directly depends on the goals set. The terms of reference can be either the main document regulating the relationship between the customer and the contractor, or an appendix to the contract. In any case, describe in as much detail as possible what you want to get as a result of the work. It can be a goal, product, service, task. Write down what tasks the ordered product solves or performs.
Step 2
In order for the idea of the achieved goal of the customer to coincide with the vision of the performer, it is necessary to describe in detail, literally point by point, the progress of work. Include anything that you consider important and necessary to understand the process. Avoid ambiguity and ambiguity. For both parties, the list and progress of work should be clear and understandable.
Step 3
Write down the source materials that will be required to complete the work, their format, as well as how and in what time frame these "sources" will be transferred to the performer. All these data must be registered before signing the contract so that the project does not "slip" due to the lack of the necessary materials on the part of the customer.
Step 4
Set clear deadlines for assignments. This is necessary so that both parties can plan their activities according to their capabilities and the expectations of the other party. When writing a technical assignment, keep in mind a certain amount of time, because in the process of implementation, the deadlines may shift due to additional approvals or discussions.
Step 5
It is important in the process of drawing up the technical specification to indicate the wishes of the customer, especially liked examples of such works, additional requirements, marketing information or data from the research carried out. The contractor or developer will have a clearer understanding of the tasks assigned to him, which will lead both parties to joint success.
