An act of completed work is not only a document confirming the fact that the parties to the contract have fulfilled their obligations, but is also used as a primary accounting document, the data of which is reflected in the accounting records. In order for accountants and lawyers of all parties to the transaction to live more calmly, it is necessary to know how to correctly draw up and sign an act of completed work.
Instructions
Step 1
By signing the Certificate of Completion of the work, the parties agree that all work was completed in full, with proper quality and within the specified period. Therefore, before signing the act, it is necessary to make sure that all conditions are actually met, and not contained only on paper.
Step 2
The act of completed work must clearly indicate all the data by which it is easy to identify by whom, when, for whom and on what basis the work was performed. That is, the document must be assigned a number. Also, the act must contain a reference to the main contract.
Step 3
The number of copies of the certificate of completion is determined by the number of parties to the main contract. Each party must have its own copy.
Step 4
Due to the fact that the tax authorities most often focuses on the date of the actual signing of the act of work performed, and not on the date of creation of the document, you should make sure that the date in the act is indicated correctly, clearly and legibly.
Step 5
The act must contain information about the name of the organizations that signed it, as well as the volume and timing of the work performed, their cost, including VAT. The act of completed work must be signed by persons authorized to do so, and must be sealed without fail.
Step 6
Additional documents may be drawn up to the act (for example, a claim act) in cases where one of the parties is not fully satisfied with the work performed, has claims or comments. Usually such cases are foreseen in advance by the terms of the contract.
Step 7
The signing of an act of completed work is possible unilaterally, when one of the parties refuses to sign the act, and the other party considers such a refusal to be unreasonable. In this case, a commission consisting of specialists is involved, who certify the fact that all work has been performed in the proper form.
