Some managers, in the course of their business activities, send their employees on a business trip. As a rule, employees spend money on all sorts of needs - travel, accommodation, meals, etc. Of course, the expenses must be reimbursed, but for this, at the end of the trip, you must report to the accounting department.
Instructions
Step 1
The first thing you need to do is collect all supporting documents. If during a business trip you reached your workplace by rail, you just need to show a regular ticket; in case of air travel, you will need a boarding pass and itinerary receipt that was given to you when buying a ticket.
Step 2
In the event that you spent money on food, for example, for lunch at a restaurant, submit a receipt or an invoice to the accounting department, and it must certainly have an imprint of the institution's seal.
Step 3
In case of any purchase for the operation of the company, you need to provide a sales receipt and a receipt, you can also attach an invoice.
Step 4
After collecting all receipts and receipts, write a travel reimbursement application addressed to the head of the organization. In this document, list all expenses by name, specifying the amounts. You can arrange this information in the form of a table. Remember that all expenses must be economically justified, only in this case the accounting department can include them in the composition of expenses, thereby reducing the tax base.
Step 5
Some organizations use a so-called contingency order. The form of its compilation is arbitrary. Typically, it specifies the purpose of such costs, the time in which the employee must provide supporting costs. Also in the order, you can prescribe the maximum amount of expenses. Do not forget to indicate the person who is responsible for the purchase of this or that product (service). After that, this employee must sign, which means his agreement with this order.
Step 6
After the expenses are confirmed, and at the same time they are economically justified, the head of the enterprise must familiarize himself with the information and draw up an order for reimbursement of expenses. Remember that the amount must be paid within three days after the supporting documents are submitted by the employee.
