In accordance with article 168 of the Labor Code, the employer, sending an employee on a business trip, is obliged to reimburse all costs associated with it. This includes travel expenses, living expenses, etc. Reimbursement occurs only after the employee provides a report for the amount spent.
Instructions
Step 1
According to Russian law, you are required to report to the accounting department within three days from the date of the end of the business trip. Provide all documents confirming the fact of payment for the premises, services (for example, telecommunications), as well as food.
Step 2
Let's say, before going on a business trip, you discussed the terms of payment for meals with the manager, that is, the employer agreed to pay for it. In this case, when dining in a restaurant or cafe, you should take checks, bills. Pay attention to the details indicated in the supporting documents. For example, the name on the check and on the invoice must match. Also, the letterhead must have a blue seal of the company whose services you used.
Step 3
To confirm the fact of payment for the ticket, you need to submit an electronic ticket to the accounting department (if you have one). If you have used air travel, please also include the boarding pass you received at check-in. Remember that duplicate tickets will not be issued, so try not to lose it. In some cases, the accounting officer may require you to provide an itinerary receipt, you can get it at the representative office of the airline, or at its head office.
Step 4
In addition to receipts, checks, invoices and other supporting documents, provide a travel certificate. It must contain all the necessary information, including departure and arrival marks. Fill out the expense report and sign it with your head of organization or other authorized person.
