The need to send employees from time to time arises in every organization. All information on how to send employees on a business trip, what guarantees to provide them and how to register travel expenses in the accounting, you will find in the TC and in the Tax Code. On their basis, draw up an internal corporate regulation regarding business trips. Attach the regulation to the collective agreement or use it as an independent normative act.
Instructions
Step 1
Let the regulation include general information about a business trip, the procedure for sending on a business trip, the procedure for document circulation, the procedure for paying business travel compensation and other social guarantees. Include in the provision a list of articles, norms of travel expenses, conditions for their recognition.
Step 2
Determine who must comply with the provisions of the Regulations, whom they do not concern, because you cannot send citizens on a business trip with whom the employer has no labor relations and employees who have benefits.
The term of a business trip has not been limited recently. The fact of a business trip should be reflected in the order or order to send the employee on a business trip. Supplement the travel order with a travel assignment, in which you describe briefly the assignments to be performed by the posted worker. In the assignment, provide a section intended for the employee's report on the execution of the assignment.
Step 3
Issue a travel certificate containing information about the time spent by the employee on a business trip. There, marks are made of the departure and arrival of the employee, on the basis of which the daily allowance is calculated, the data of the timesheet is specified. Note that a travel certificate is not issued if the employee returns from a business trip on the day of departure. Mention this in the Regulation.
Step 4
Specify what documents will reflect force majeure. Record the fact of departure on a business trip and their arrival from other organizations in special journals, in accordance with paragraph 2 of the instructions. If you decide to abandon the maintenance of special journals, then record this in the Regulations.
Step 5
Be sure to define the procedure and deadlines for submitting travel reports. Upon his return, the employee is obliged to report to the manager on the fulfillment, non-fulfillment, indicating the reasons for the production task. The form of the report is not strictly regulated by regulatory documents, it is enough to make a short entry in a special field.
