The order refers to administrative documents, is issued by the head of the organization, acting on the basis of one-man management, and is mandatory for implementation. This document should be published only when necessary, contain specific instructions for certain individuals or the entire team, should not be clogged with unnecessary, unnecessary information.
The first group of orders should include organizational and management documents. They are issued in cases when the company needs to determine the order (structure) of management, staffing, make changes to the staffing table, resolve issues of reorganization (creation or liquidation of structural divisions), etc. Organizational orders are issued on the company's letterhead, in free form. They are registered and kept by the secretary or the person responsible for maintaining records at the enterprise. The storage period for such orders is unlimited.
The second group includes operational orders for administrative and economic activities. With their help, the issues of the current work of the enterprise, technical equipment, supply are solved. They are issued based on the results of work for a certain period of time, based on the results of inspections, audits, etc. The procedure for issuing and registering such orders is similar to the previous group, but their storage period is 5 years. After the expiration of the specified period, they are destroyed in the prescribed manner.
The next group is orders for personnel. They are drawn up, registered and stored in the personnel management department. According to the terms, orders are distinguished for long-term storage (75 years) and short-term (less than 10 years).
The first include orders for admission, dismissal, permanent and long-term temporary transfer, change of surname, assignment of qualifications, titles, degrees, long business trips, etc. These orders are recorded in a separate journal, have the letter "l / s" or "k". At the end of the year, they, as a rule, are numbered, stitched together with the logbook, and handed over to the archive. To the second - orders for the granting of vacations, short-term business trips, temporary transfers and replacements, internships, etc. These orders are stored for 5 years, after which they are destroyed with the drawing up of an act.
Most orders for personnel are drawn up on standardized forms. For example, when applying for a job, a T-1 form is used, when transferring - T-5, when sending workers on a business trip - T-9…. If the required form is not among the unified forms (for example, for an order to upgrade the qualification category), the company is allowed to develop its own form.
