The current legislation does not contain strict requirements for the numbering of contracts. So the principles that you put in its foundation should be determined by considerations of convenience for you and your partner. The contract number must be assigned by the person who issues the invoice. In other words, the supplier of goods or services rendered on a reimbursable basis. The exception is contracts with individuals.
Necessary
- - paper;
- - Printer;
- - text editor.
Instructions
Step 1
If this is your first contract with a client, the easiest way is to assign it a serial number 1. But at the same time, it should be borne in mind that you may have a lot of such clients. And if everything is numbered the same, it will not be long and confusing.
Additional identifiers will help: an abbreviation based on the name of the partner, the current project to which the contract is dedicated, etc. One or more letters usually follow the serial number of the contract after a hyphen (-). For example, the first contract with the firm "Horns and Hooves": No. 1-RK.
Step 2
With constant cooperation, the most convenient form of bonding relations is one contract with automatic renewal every year, which specifies the services provided, the procedure for their provision, price and other essential conditions for interaction. In this case, it is advisable to formalize all changes in the agreement or descriptions of individual large projects with additional agreements referring in the right places to certain clauses of the agreement. It will not be superfluous to take this option into account when concluding an agreement and write down such a possibility in its text. When numbering agreements, you can use the same additional identifiers as in the agreement, but you can get by with serial numbers.
Step 3
With long-term cooperation, you can add the year in which it was concluded to the numbering of the agreement. For example, 1-2010 and beyond, and after the coming of the next year, start from 1-2011, then 1-2012 and beyond.
The same principles can be used when numbering annexes to the contract, if any, acts, invoices and other possible documents.
