In the course of economic activity, company leaders conclude many different contracts with suppliers and buyers. In order to be able to track the duration of these regulations, some organizations use the so-called registers of contracts. In general, the concept of "register" means a certain log of registration of incoming and outgoing documents. How to create such a database?
Instructions
Step 1
First, you need to decide what information you want to see in the registry, that is, highlight the most important criteria for yourself. After that, in a journal, which can be done both in Excel and using a regular notebook (preferably A4 format), make a table.
Step 2
If you stopped at the second method, then first arrange the title page. Write on it the details of the organization, that is, INN, KPP, OKATO, legal address and head of the organization. In the middle, write “Register of contracts for (specify the period)”.
Step 3
Next, on the next sheet, make a table consisting of six columns. In the first column, indicate the number of the contract concluded with the counterparty, in the second - the date of the regulatory document, and in the third - the date of its expiration.
Step 4
Next, indicate the name of the counterparty, the contractor and the subject of the contract, for example, the development of accounting programs. Optionally, you can indicate the amount of the contract, whether there is an additional agreement and other conditions. As a rule, contracts are entered in chronological order. After the end of the period, it is advisable to flash, number and sign the document with the head of the organization. After that, transfer the registry to the archive.
Step 5
Also, to compile registers, you can use a specially developed program, which is called the "Registry of contracts". It allows you to track payments under contracts, the expiration date of these documents, as well as keep records of the amounts paid. The program automatically generates lists that, after the expiration of the period, you can print on paper.
Step 6
You can stop at the third method, that is, using the Excel program. The columns in the table can have an approximate content, as when using the first method. At the end of the period, print the register and give it to the chief accountant for signature.
