The staffing table is a special document that contains information about the staffing of the organization and the salaries of employees. This is a document related to reporting, so it must be filled out in accordance with the rules, for example, correctly numbered. How can this be done?
Instructions
Step 1
When drawing up the very first staffing table in the column "Document number" put "1". This will mean that this is the first document of its kind in this period.
Step 2
For subsequent staffing tables, develop your own numbering system. It can be end-to-end and annual. With an end-to-end system, each subsequent schedule is assigned a sequence number. Since it is usually released once a year, next year it will be numbered 2, then 3, and so on.
Step 3
With the annual system, a new count of the number of staffing tables begins with each year. If it does not change during the year, that is, the number of employees of the enterprise and salaries remain the same, then next year the employee of the personnel department creates exactly the same document as before, only indicating the new year of publication of the documents. It should also be listed at number 1. In the event that during the calendar year there was a reduction or increase in staff, as well as a revision of the wage scale, the organization issues a new document, already at number 2. However, next year the countdown timetables still start at number 1.
Step 4
The organization has the right to issue one staffing table for several years. In this case, the next, whenever it is issued, should wear number 2. But each year, such a long-term schedule should be confirmed by an order of the head, which should indicate a new period of validity of the document.
Step 5
If the staffing table changes frequently and it becomes difficult to track its changes over the years, you can add an alphabetic code to the numbers. It can indicate the reason for the change in the schedule, for example, staff reductions or salary revisions. Such changes should be communicated to all HR staff to avoid confusion in documents.
