The ability to distribute work tasks will help to cope with all matters on time. It's important to learn how to prioritize and manage your time. Analyze your to-do list and make adjustments.
Necessary
- - pen;
- - notebook
Instructions
Step 1
To understand what your workload is at the moment, you need to see all the work assignments. Make a to-do list for the day. Without a list, it will be difficult for you to navigate what and when is best to do. It is possible to write out all the tasks without any system. Later you will work with this list, organize it and optimize it.
Step 2
Go through your list, dwelling on each item in detail. You need to understand whether it is so important to do this or that business or it can be deleted. Determine what tasks you can transfer to other people. It is not necessary to take everything upon yourself and provide yourself with the maximum load. Learn to delegate things.
Step 3
Rank the remaining cases. You need to give each assignment a point based on its urgency and importance. It is clear that the first thing you need to do is to complete the most pressing tasks. Consider also the specifics of your work. It happens that the matter itself is insignificant, but because of its failure, your other projects may suffer after some time.
Step 4
Consider your personal biorhythm. If you find it difficult to concentrate in the morning, devote this time of the day to simple tasks, and in the evening do something more serious. You also need to keep in mind that immediately after a vacation and a long weekend, your performance may be reduced. Therefore, you should not place too high hopes on these working days.
Step 5
Alternate tasks depending on their type. Changing activities will give you the opportunity to shake things up, rebuild and take a break from some work. For example, after a difficult and tedious report, you can devote time to some kind of creative task. Make a presentation or go to a meeting with partners. So you get rid of the feeling of routine and feel how diverse your professional activities are.
Step 6
Plan your activities. This should be done not only for a day, but also for a week, month and year. To properly distribute workload, you need to see the big picture. If you analyze and determine at what time you accumulate the most cases, for example, depending on the seasonality, you can plan projects that can wait, for not the hottest periods.
Step 7
If you have subordinates, you need to fairly distribute the workload between them. Compare work assignments with each other in terms of complexity and labor input so that lower-level colleagues work equally. For the good of a common cause, you can transfer tasks from one employee to another, depending on who is better at doing what. But here again everything should be fair.
