A meeting is a meeting of a narrow circle of authorized representatives, leading specialists, a working group, dedicated to solving any topical issues. This is a miniature meeting, so the meeting has its own chairman - the person who will lead it.
Instructions
Step 1
The meeting can be held in a planned manner with an approved regularity, or be spontaneous, assembled to resolve accumulated current issues or farce-majeure circumstances. In any case, the meeting is presided over by an official officially appointed to this post. In fact, the meeting is held in order to give the specialists an opportunity to express their opinion on a particular issue and to make a collegial decision.
Step 2
It is necessary to inform all those who should be present at the meeting, its agenda: the topic and the list of issues requiring discussion, as well as the time and place of the meeting. This can be done by telephone messages or through legal notices. As a rule, the composition of the participants in the meetings, authorized to address specific issues, is determined. Therefore, at the meeting there must be a quorum that ensures the legitimacy of the decisions taken at it. Before the beginning of the meeting, a list of registration of participants must be drawn up. If there is a quorum, then the meeting can be started.
Step 3
The moderator of the meeting should open it with an introductory speech, indicating the topic and listing the issues that need to be resolved, and close the meeting, summarizing its outcome. His right is to give the floor to the next speaker, put questions to the vote and announce the decisions taken. He is also obliged to maintain order during the conduct of the meeting and to issue orders on the order of its conduct.
Step 4
The undeniable right of the presenter is also to stop recording those who want to speak, to limit the time of their speech and the number of statements on the same issue. If the order and rules of the meeting are violated, the moderator may interrupt or close the debate and close or suspend the meeting.
Step 5
During the meeting, the moderator must ensure the completion of the protocol, which is drawn up in the course and results of this managerial action. The protocol is intended for documenting and formalizing the collegial discussion of issues and decisions made.
