When hiring an employee who has not worked anywhere before, you need to issue a new work book. It must be filled out by the employer, to whom the employee is obliged to present a number of documents that serve as the basis for making entries on the title page of the book. Currently, there is a sample of the work book of 2004, approved by law.
It is necessary
- - employee documents;
- - labor legislation;
- - rules for keeping work books;
- - work book form;
- - order on the appointment of a person responsible for maintaining work books;
- - documents of the enterprise;
- - the seal of the organization.
Instructions
Step 1
For an employee who works at the enterprise for more than five days, the employer is obliged to keep a work book. He must buy its form at his own expense, using the services of an official distributor.
Step 2
If the employee has already got a work book, but he refuses to present it, then the employer needs to leave an act about this in order to protect himself from labor disputes.
Step 3
In accordance with the law, the title page of the book must contain the personal data of the specialist, information about his date and place of birth, as well as his educational activities. They are entered on the basis of the documents submitted by the employee. These include a passport, driver's license or military ID, diploma or certificate. Data on the specialty or profession, the status of education must be written as it is recorded in the corresponding document.
Step 4
The title page and cover of the book must contain the coat of arms of the Russian Federation, which confirms the fact that the form of the work book is valid, and its number and series are existing.
Step 5
After entering the necessary information about the specialist, the HR officer must affix the seal of the company or HR department on the title page (if there is a separate seal for the HR department). The book must contain the real date of its establishment and filling, as well as the signature of the responsible person appointed by the order of the director.
Step 6
The employee who gets the work book must also sign on the title page. On its spread, records of admission / dismissal / transfer are made. Sequential numbers and dates of events should be written in Arabic numerals. In the information about the work, it is necessary to prescribe the facts of admission / dismissal / transfer, as well as make references to the articles of the Labor Code of the Russian Federation, which confirms the legality of the employer's actions. The grounds are intended to indicate the numbers and dates of administrative documents.
