It is important for any organization to correctly fill out and keep strict records of all documents. This is necessary both for the well-coordinated internal work of the enterprise and for the successful passage of external audits. For example, if your firm uses strict reporting forms, you need to know how to properly account for them.
It is necessary
- - reporting forms;
- - book of registration of forms.
Instructions
Step 1
Find out which papers belong to strict reporting forms (SRF). SRF are such documents that can serve as a substitute for a cash register receipt. These include tickets, vouchers, various receipts, and so on. All of them must be used and taken into account according to special rules.
Step 2
Make a letterhead book. It should consist of separate sheets with page numbers affixed. The pages must be bound with thread, which must be secured with paper glued to the back of the book. The seal of the organization must be on the paper, and in such a way that the insertion of new and deletion of old pages of the book was impossible without violating the integrity of the seal. Also, next to the stamp of the organization should be the name and signature of the responsible employee. The number of pages in the accounting book is also indicated, in order to avoid the removal and replacement of data sheets.
Step 3
Fill out the book correctly. It must contain all forms of strict reporting, as well as their numbers, series and names. It is best to record this data in the form of a table. There is also an officially accepted form of accounting, which can be found out from a number of orders of the Ministry of Finance. But this form is optional. For example, you can record the number of forms on a daily basis, or less frequently, depending on the operating environment of the organization. The book shows the number of forms available and how they were received and sent. Each such event is certified by the signature of the employee responsible for storing such documentation. A special liability agreement must be concluded with him. When transferring documentation, a special act is drawn up, which is usually kept together with the accounting book.
Step 4
Periodically keep records of strict reporting forms, referring to the book. During the inventory, an inventory must be drawn up, which must also be kept together with the book.
