The efficiency of the work of an entire department or division will depend on how rationally the manager's activities are organized. Regardless of the specialization and characteristics of production, there are several points that will have to be worked on.
Instructions
Step 1
Pay attention to the organization of the manager's workplace. For normal work, you need a comfortable table and chair, a computer with software installed on it. You also need a telephone with access to internal and external lines. A printer, copier and other office equipment are necessary in cases where the work of a manager is associated with a large amount of documentation.
Step 2
It is necessary to provide the employee with office supplies. This can be a diary, several sets of paper (writing, self-adhesive, etc.), pens, calculators, etc. In order to work with documentation and correspondence quickly and efficiently, it is necessary to think over the way of storing papers - by category, in alphabetical order, by urgency, etc. The filing cabinet should consist of several shelves, and the document folders should be structured and cataloged if necessary. Urgent correspondence can be stored on the desktop in a special tray.
Step 3
It is necessary to learn how to conduct telephone conversations as efficiently and quickly as possible. To do this, the manager should have a help desk - all the necessary phones should always be at hand (it is convenient to use a computer for this, where all additional information about contacts will be stored). Before making a call, you need to plan it, evaluate the topic, write down questions. Saves the manager's time by redirecting calls to the secretary.
Step 4
Special attention should be paid to the preparation of meetings held by the manager - the number of people should not exceed 10, minutes should be kept, the duration of the meeting should be clearly defined.
Step 5
The principles of time management are applicable to the organization of the activities of a manager at any level. Careful planning of the working day, where all activities are scheduled by the minute, will save a significant amount of time and achieve high results.
Step 6
A manager must be able to speak well, so attending various seminars, trainings and courses will not only broaden his horizons, but also help him learn to highlight the main thing in his speech. Knowledge of psychology will allow the manager to quickly find a common language with subordinates and colleagues.
