Important decisions made at a meeting, meeting or meeting should be recorded in the minutes so that they can be taken for execution. To do this, it is first of all necessary to correctly draw up the protocol, paying great attention to both the form and the content of the document. Despite the lack of a single form, there are some peculiarities here.
Instructions
Step 1
Prepare A4 sheets of paper or company letterhead (for internal documents). This will save you from having to enter full details manually (organization name, address, etc.). In the upper central part of the sheet, immediately write the name "Minutes", and below it, in smaller print, briefly describe the essence - the main topic of the meeting. Indicate the date and location of the event. Now proceed to fill in the obligatory introductory part, which concerns the listing of the meeting participants who are directly involved in making general decisions.
Step 2
At the beginning, write the last name, first name, patronymic and the position of the leader (chairman of the meeting). In the same format, name the details of the secretary taking the minutes of the meeting. Further, in the "Attended" section, list everyone who took part in the meeting (full name, position). In the case of a large number of participants, the list of which will not fit on the page, indicate their total number, attaching the complete list in a separate document. Do not forget to make a link to it at the end of the protocol in the Appendix section. Place the “Agenda” section as the next block in the minutes. Here, in a numbered list, list all the issues for this meeting.
Step 3
Fill out the content of the protocol in strict accordance with the order specified in the agenda. Each of the paragraphs should contain three sections. In the first of which ("Listened"), give the texts of the reports and be sure to indicate the names and initials, as well as the positions of the speakers. In the “Speakers” section, in a similar format, indicate other participants in the meeting who took the floor during the discussion. In the next section entitled “Decided”, list the decisions that were taken during the hearing, indicate the number of votes cast “against”, “for” or “abstained”. Next, place the signatures of the meeting chairman and secretary.
