The HR inspector (HR manager) refers to HR specialists. He has a responsible work with documents, which requires practical skills and impeccable knowledge of labor legislation. Over the past decades, there has been a clear delineation of the functions of the inspector of the personnel department and other specialists of the personnel service.
The main responsibility of the HR inspector is to work with documents. There was a time when he was involved in document management, office work, interviewed for employment, performed the functions of a control body for labor protection, at the enterprise he resolved management issues with department heads.
When there was a distribution of roles among all employees of the personnel service, the duties, rights and responsibilities that the HR inspector bears were spelled out in the job description.
A thorough approach to paperwork and checking the correctness of their completion is what distinguishes an experienced HR professional.
Three "whales" of personnel work
Knowledge that the HR inspector simply cannot do without:
1. Labor Code and its latest changes (amendments).
2. Rules for maintaining and storing work books, making work book forms and providing employers with them.
3. Program "1C: Salary and Personnel Management" (government agencies work on the platform "1C: Salary and Personnel").
Accordingly, these three parameters must be perfectly known.
What should a human resources inspector be able to do?
1. Form personal files for each employee.
2. Issue orders for admission, transfer, dismissal.
3. Fill out, keep records and store work books in accordance with labor legislation.
4. Keep records of the provision of regular vacations at the enterprise.
5. Monitor compliance with the vacation schedule.
6. Issue orders for the provision of unpaid leave.
7. Prepare reports on the quantitative and qualitative composition of employees.
8. Prepare all the necessary documents for registration of employees for retirement.
9. Enter daily up-to-date data in the timesheet.
10. Fill out sick leave certificates.
11. Analyze the reasons for the dismissal of employees.
12. Prepare documents for filing in the archive for storage.
13. Exercise control over the observance of labor discipline in production, etc. etc.
The list is endless. It all depends on the internal standards of the company and its personnel policy.
Qualities that must be possessed by a human resources inspector
The specifics of the work of the inspector of the personnel department is the correct execution of documents and their proper storage. Therefore, the HR inspector must be attentive, responsible, and diligent. But this is not only paperwork.
The HR inspector needs to be able to comply with the formalities. But behind each paper, one should not forget about the employees.
Always be pleasant to communicate with your colleagues!
