Scientific conferences differ in their focus and scope. If you take any institute, then such events can be held at least every week, but only within the framework of this organization. But for more significant events there is a step-by-step algorithm in which you need to take into account a lot of details.
Necessary
- - plan;
- - premises;
- - writing materials;
- - posters;
- - multimedia equipment;
- - microphones;
- - handouts;
- - tables and chairs;
- - tablecloths;
- - folders with documents;
- - drinking water and cups.
Instructions
Step 1
Decide on the topic of the conference. In general, for your scientific meeting to be a success, you need to think carefully about the main idea of the conference. The topic should be relevant, laconic and be of interest not only for the speakers, but also for the audience. After all, the most important thing in such events is the interest of both parties. So get a college of like-minded people together to come up with a short, useful topic.
Step 2
Notify all participants in advance. Also, the success of conferences of this type is determined by the presence of high-ranking guests in the scientific world. Of course, it all depends on the size of your conference. In any case, the more eminent guests visit you, the more interesting it will be to hold this meeting. Take care of this in a few months, or even a year before the opening of the meeting! Send written invitations to all guests.
Step 3
Make a clear, step-by-step conference plan. Now start planning the entire event. Gather your like-minded people again and figure out, down to the minute, when and what should happen. List all activities, attendees and times in a column. Do not forget to take short breaks during the conference: there should be 2-3, no more. Recheck it several times and make adjustments.
Step 4
Distribute responsibilities among all assistants. Once you have a clear plan for the conference, distribute all the preparatory activities among the staff and organizers. Make sure everything is done on time.
Step 5
Provide information and resource training. Consider what handouts you might need for conference attendees and attendees. They can be booklets, printouts, folders, microphones, pens, etc. Make everyone feel comfortable and benefit from the event.
Step 6
Organize the room. It is impossible to hold a successful event without a well-lit hall. Of course, it all depends on the number of viewers. It is important that the room is spacious and conducive to work. Prepare the required number of seating and spare seats in advance. Clean the floor, windows. Bring tables for conference members. Install all the necessary equipment: screen, computer, projector, speakers, microphones, etc. See the situation for what you might need.
Step 7
Celebrate the grand opening of a scientific conference. Give the floor to the chairman of the commission of this event. Then, as the main organizer, make sure everything goes on schedule.
