The performance of many economic and legal actions is accompanied by the drawing up of a protocol. The nature of the information contained in it differs depending on the type of protocol, however, some general patterns in the writing of this document can be identified.
Instructions
Step 1
The scope of application of the protocols is extremely wide: protocols are drawn up on administrative offenses and on the commission of certain investigative actions, protocols are kept of court proceedings and meetings of shareholders, etc. How should the protocol be drawn up correctly? What information should be reflected in it?
Step 2
First of all, the protocol must contain the name of the organization that composes it: LLC "Horns and Hooves", N district court, etc. This is followed by the name of the document - the protocol itself and an indication of which event is being logged. For example, minutes of a general meeting of shareholders or minutes of interviewing a witness.
The minutes must indicate the date of the action being recorded (meeting, interrogation, etc.), its number (or the number of the case on which it is being conducted), as well as the start and end time of the event being logged.
Step 3
After the specified information, it is necessary to list the persons participating in the logged action, indicating the role they perform. For example: “Judge Ivanov II, while keeping the protocol by the secretary Petrova P. P., with the participation of the prosecutor Sidorov S. S., the plaintiff Smirnova S. S. and the defendant KK Kuznetsov, is considering the case at the court hearing …"
Step 4
The following describes the course of the logged actions in the order in which they occur. The requirements for the content of this part of the minutes differ depending on its type. Thus, the minutes of meetings and conferences held in organizations reflect the issues on the agenda, messages on each of them, as well as the results of voting and decisions taken.
The protocols of the commission of investigative actions shall reflect the procedure for carrying out the action and the information obtained as a result of it.
Step 5
At the end of the protocol, the date of its preparation is indicated (it shows when the text of the protocol was prepared and in some cases may differ from the date of the recorded event). The protocol is signed by authorized persons.
