In the course of the activities of trade organizations, it is necessary to timely identify and write off expired goods and defective goods in order to avoid conflicts with buyers and inspection organizations. This raises the question of how to take into account the written off goods in the accounting of the organization.
Instructions
Step 1
Identify the goods that have become unusable, with an expired shelf life, damaged goods. To do this, carry out an inventory, filling out its results with an inventory list according to the form No. INV-3 and a collating statement of the results of the inventory according to the form No. INV-19. The document must contain notes about expired goods, damaged goods, etc.
Step 2
Draw up an act on the write-off of goods in the form No. TORG-16. List in the document the goods to be written off and indicate the reasons for the write-off. If the items to be written off are in the trading floor, fill out an act of their withdrawal from the trading floor.
Step 3
Execute the withdrawal of the written off goods from the sale by an accounting entry: Account 41 debit, expired goods subaccount, Account 41 credit, goods in stock (in the trading floor) subaccount - goods are withdrawn from sale.
Step 4
Write off the cost of the retired goods by posting: - Debit account 94 "Shortages and losses from damage to valuables", Credit account 41, subaccount "Expired goods" - the cost of expired goods written off is taken into account.
Step 5
Then write off the cost of the trade margin for the disposed goods: Debit of account 94 "Shortages and losses from damage to valuables", Credit of account 42 "Trade margin" - the amount of the trade margin for goods disposed of as a result of shortage or damage is taken into account.
Step 6
Include the cost of the written off goods and the trade margin for them in the composition of other expenses of the organization: Debit of account 91, subaccount "Other expenses", Credit of account 94 "Shortages and losses from damage to valuables" - the cost of goods with an expired shelf life and trade margins on them are written off other expenses of the organization.
Step 7
Issue a return of the written off goods to the supplier, if it is established that the damage to the goods is due to a production defect: - Debit account 41 "Goods in the warehouse (in the trading floor)", Credit account 60 "Settlements with suppliers" - the cost of defective goods returned to the supplier is reversed; - Debit account 19 "VAT on purchased valuables", Credit account 60 "Settlements with suppliers" - canceled VAT on returned goods; - Debit account 68 subaccount "Calculations for VAT", Credit 19 "VAT on purchased valuables" - reversed VAT previously accepted for deduction.
