In business correspondence, it is often necessary to send the printed text of the agreement to the address of another person. A cover letter will help mediate this process.
Necessary
- - printed text of the agreement;
- - a computer with a printer;
- - seal.
Instructions
Step 1
Start your letter with a header in the upper left corner of the letterhead. Here indicate the position, surname and initials of the person to whom the contract is sent, the name of the organization in which he works, the legal address of the organization. If the contract is sent to an individual entrepreneur, in the "header" indicate his status (IP), surname, initials, address.
Step 2
Preface the main body of the letter with a greeting. It can be started with the word "respected", followed by an address by name and patronymic. For example, "Dear Ivan Ivanovich!" The greeting is written below the header in the middle of the sheet and is usually in bold.
Step 3
Next, move on to the main body of your cover letter. The most important thing that needs to be reflected is the fact that the contract has been sent. Use phrases like: "We are sending a draft Service Agreement for consideration and signing." If we are talking about an already concluded agreement, indicate its number and date.
Step 4
Then, when there is a need for this, write what you want to draw the attention of the addressee, state your proposal or request related to the sent contract. Avoid mentioning things that are not related to the contract being channeled.
Step 5
After the main text, write the word "Attachment:" and name the contract that is being sent, indicate the number of sheets and copies.
Step 6
Give the cover letter a date and number and record it in the outgoing mail journal. Accordingly, it must be signed by the head of the organization or an individual entrepreneur, and the signature must be certified by a seal.
