To draw up a correct report, it is necessary to clearly define the purpose of the report and its form. The report is compiled in several stages, allowing you to correctly highlight the key points.
It is necessary
Report outline, report purpose
Instructions
Step 1
You need to approach this process responsibly, paying special attention to the purpose of the report. In order for the report to be drawn up correctly, first of all it is necessary to answer the question: "Why is the report compiled". Only in this case will you take into account all the "pitfalls". There can be several answers to this question. Some of them are: • The report should inform or explain;
• The report is prepared for recommendation purposes;
• The report should motivate or persuade;
• The report can be a continuation of the debate or reinforce the previous message / discussion;
• The report can be part of an instruction.
Step 2
Business report type Decide on the type of business report you need in this particular case. The business report can be submitted: • In writing and orally;
• Formal and informal;
• In the traditional form and in the original form;
• In a one-page and multi-volume form; In addition, the report can be prepared in-house, or can be done by outsourced consultants.
Step 3
Composition of the report Title page. The title of the report, the full name and position of the person to whom the report is intended, the full name and position of the person who prepared the report is indicated here. In this part, indicate the purpose of the report or the nature of the problem. If you intend to draw up a lengthy report, the introduction may include a report outline. In this part of the report, provide any information relevant to the purpose of the report or the issue that needs coverage. In the final part of the report, it is necessary to indicate the conclusions drawn on the basis of the information received.
Step 4
Report formatting When formatting a report, you must use various means. Separate paragraphs with spaces to make reading the document much easier. Font size and type. Choose a font that is optimal for reading. Subheadings can be selected by changing the font size. Italic, bold, underline, and special characters highlight key points in the report. Breaking down the text page by page allows you to focus the reader's attention on important points.
