An employee who has received money for travel expenses, the purchase of inventory items or for other needs must report the amounts spent by him to the accounting department of his enterprise. To do this, he needs to fill out an advance report (Unified form No. AO-1) and attach to it all documents that confirm the costs incurred.
Instructions
Step 1
Filling out an expense report starts from the front. Enter the name of your organization on the top line. Indicate the date of the report, while the number does not need to be indicated, this field will be filled in by the accountant. Below, indicate the structural unit to which you belong, surname and initials, as well as your position. Write down the purpose of the advance, for example, "Travel expenses", "Household needs", etc.
In the left column, indicate the balance of accountable funds that you had before receiving the new advance (or overspending, if there was one). Below, indicate the amount (or several amounts if they were received both through the cashier and through the bank) received under the report. Complete the "Total Received" line with the total amount you received the subreport.
Step 2
After that, you need to fill out an advance report on the back side. List all documents with which you are going to confirm all expenses incurred, filling in columns from the first to the sixth for each document.
Enter the serial number of the document. Indicate the date and number that are indicated on the document itself. Enter the name of the document (for example, sales receipt, sales receipt, receipt, etc.). Indicate the amount (in rubles or currency) indicated in the document. Add up all the amounts and write down the result on the "Total" line. Put your signature and its transcript below.
Step 3
Then go back to filling the front again. Fill in the "Used" line with the amount you indicated on the "Total" line on the back. Enter the amount of the balance (or overspending) that you have left. Enter the number of documents attached to the advance report below, and also indicate the total number of sheets of these documents.
Step 4
You do not need to fill in all the other lines, they will be filled in by the accountant and the cashier (if you return the balance to the cashier).
After you submit the report to the accounting department, the accountant will be obliged to give you a receipt, which must be kept. With the help of this receipt, you can always confirm that you have reported for the funds issued to you, in case there are any misunderstandings.
