An act is a final document of the commission's work during an official investigation, which confirms the established facts or events. It is drawn up on the basis of the case materials and signed by all members of the commission.
Instructions
Step 1
Draw up an internal investigation report on company letterhead. The name of the enterprise should be indicated at the top in the middle of the sheet. Then put the date of preparation of the document below and assign a number. It is also necessary to write the city in which the enterprise is located.
Step 2
The document must be approved by the director. Put the approval stamp, which consists of the word "Approved", the name of the organization, the position of the head (CEO or director) and his last name, first name, patronymic.
Step 3
Below in the middle of the document, write its name "Act on the conduct of an internal investigation." Then write on the basis of which document the act is drawn up. Usually this is an order from the head of the company. Indicate its number and date of signing.
Step 4
List all members of the commission, indicating their surnames, names, patronymics and the position of each of those present when drawing up the document.
Step 5
State the essence of the matter. First of all, write on the basis of which documents the act is drawn up. These can be the results of research, expert examinations, interviews of witnesses. Then list the tasks that the commission members had to accomplish. In the main part, state the essence and nature of the work done, the facts that were established during the investigation, the conclusions and proposals made.
Step 6
Write in how many copies of the act and where each of them will be sent. Usually the document is drawn up in triplicate. One - is filed to the case, the second - remains with the head of the organization, the third - is sent to a higher organization.
Step 7
List all documents that must be attached to the act. These can be statements, explanatory notes, accounting and financial reporting documents, specifications, contracts.
Step 8
All members of the commission and those present must sign the document.
