In accordance with the Labor Code of the Russian Federation, by order of the employer, an employee can be sent on a business trip to carry out any assignment related to his work. According to the same regulatory act, the manager is obliged to pay compensation for the work performed, as well as reimburse the expenses that are associated with the trip. But for this it is necessary to correctly draw up all the documents.
Necessary
- - service assignment for sending on a business trip and a report on its implementation;
- - an order to send an employee on a business trip;
- - travel certificate;
- - an advance report.
Instructions
Step 1
First of all, fill out a document that has the form No. T-10a, and is called "Service assignment for sending on a business trip and a report on its implementation." Here enter the name of the organization, OKPO. Put the serial number of the document, the date of preparation. In the line below, indicate the full name of the posted employee, his personnel number (according to the order for hiring). Start filling out the tabular section of the document. Give the document for signature to the head of the structural unit and director. The same form must be signed by the employee himself.
Step 2
On the basis of form No. T-10a, draw up an order to send the employee on a business trip. This document has a unified form No. T-9. Write in the order the name of the organization, the number of the document and the date of its preparation. Please provide information regarding the business trip below. Sign with the head of the organization, give it to the employee for signature. This document must be drawn up in two copies, one of which is invested in the employee's personal file, and the second is given to the accounting department to calculate compensation.
Step 3
Fill out a travel certificate, which has a form number T-10. You need to draw up a document in accordance with the order to send an employee on a business trip. On the second page, the employee must make notes of departures and arrivals at destinations. It is on the basis of these data that he will be paid compensation. Register the credentials in the Travel Record Book.
Step 4
An employee returning from a business trip must submit an advance report to the accounting department (form No. AO-1). This must be done within 3 days after arrival at the permanent place of work. All documents confirming the employee's expenses (tickets, invoices for housing, meals, etc.) must be attached to this document. Approve the advance report with the head of the organization.
